SAP mail sending tips & tricks

This blog focuses on SAP mail sending tips and tricks.

Questions that will be answered are:

  • How can I add a disclosure to the mails I send form non-productive systems?
  • How do I restrict access to transaction SOST?
  • Which batch job to plan for sending mails?
  • How can I send encrypted or signed mails?

Adding disclosure from to mails from development and test systems

If you want to send mails from development and test systems, but don’t want any risk that it looks like a productive mail, you can add a disclosure to the mail.

In SOST mail settings goto the disclosure function:

SOST to SODIS link

Or you can go directly there using the SODIS transaction.

In SODIS you key in the disclosure text:

SODIS disclosure

If you want you can test for any mail address if the disclosure will be shown or not by using the Routing Test function:

SODIS routing test

When sending mails from the SAP system the receiver now gets the disclosure. The real mail is pushed as text in the attachment of the mail. You need to open the attachment to see the body of the text. Hyperlinks in the body will still work.

Restricting access to SOST transaction: give SOSG access

As admin you might want to restrict access to SOST transaction. This transcation is also often used by fucntional consultants to see if their mail is sent or not. When having access to SOST all functions like deletion and stopping of mails is also granted. What you can do is fully restrict access to SOST and grant the functional consultants access to transaction SOSG to display the mail status. It looks same as SOST, but has additional authorization checks. See also OSS note 2351372 – User access to transactions SOST, SOSV, SOSG and SOSB.

Batch job for mail sending

For sending mail, you need to schedule batch job RSCONN01  with variant SAP&CONNECTINT.

Mail read receipts

SAP mail sending can also use mail receipts. This might be wanted, but most of the times it is not wanted. More about read receipts is explained in OSS note 2161462 РHow does Read Receipt work in SAPConnect?

To suppress it follow the instructions in OSS note 1607686 – Suppressing read notification requests.

Mail encryption and signature

Start program RSCONN05 to set the mail signature and encryption settings. More background in OSS note 149926 – Secure e-mail: Encryption, digital signature.