SAP database growth control: getting insight

TAANA

This blog will explain about getting insight into SAP database growth and controlling the growth.

Questions that will be answered are:

  • Do I have a database growth issue?
  • What are my largest tables?
  • How do I categorize my tables?

Why control database growth?

Contolling database growth has several reasons:

  • When converting to S/4 HANA you could end up with smaller physical HANA blade and need to buy less memory licenses from SAP
  • Less data storage leads to less costs (think also about production data copied back to acceptance, development and sandbox systems)
  • Back up / restore procedures are longer with large databases
  • Performance is better with smaller databases

Database growth

The most easy way to check if the database is growing too fast or not is using the Database Growth section in the SAP EWA (early watch alert). The EWA has both graphical and table representation for the growth:

EWA database growth picture

EWA database growth table

You now have to determine if the growth is acceptable or not. This depends a bit on the usage of the system, amount of users, business data, and if you already streched your infrastructure or not.

General rules of thumb: 

1. Growth < 1 GB/month: do not spend time.
2. Growth > 1 GB/month and < 5 GB/month: implement technical clean up.
3. Growth > 5 GB/month: implement technical clean up and check for functional archiving opportunities.

Which are my largest tables?

To find the largest tables and indexes in your system start transaction DB02. In here select the option Space/Segments/Detailed Analysis and select all tables larger than 1 GB (or 1000 MB):

DB02 selection of tables larger than 1 GB

Then wait for the results and sort the results by size:

DB02 sorted by size

You can also download the full list.

Analysis of the large  tables

Processing of the tables is usually done by starting with the largest tables first.

You can divide the tables in following categories:

  1. Technical data: deletion and clean up can be done (logging you don’t want any more like some idoc types, application logging older than 2 years, etc)
  2. Technical data: archiving or storing can be done (idocs you must store, but don’t need fast access to, attachments)
  3. Functional data: archiving might be done here

SAP data management guide

SAP has a best practice document called “Data Management Guide for
SAP Business Suite”. This document is updated every quarter to half year. The publication location is bit hidden by SAP under their DVM (data volume management) service. In the bottom here goto SAP support and open the How-to-guides section. Or search on google with the term “Data Management Guide for SAP Business Suite” (you might end up with a bit older version). The guide is giving you options per large table to delete and/or archive data.

Common technical objects

Most common technical tables you will come across:

  • EDIDC, EDIDS, EDI40: idocs
  • DBTABLOG: table changes
  • BALHDR, BALDAT: application logging
  • SWW* (all that start with SWW): workflow tables
  • SYS_LOB…..$$: attachments (office attachments and/or DB storage of attachments and/or GOS, global object services attachments)

Detailed table analysis for functional tables: TAANA tool

For detailed analysis on functional tables the TAANA (table analysis) tool can be used. Simply start transaction TAANA.

Now create a table analysis variant by giving the table name and selection of the analysis variant:

TAANA start screen

The default variant will only do a record count. Some tables (like BKPF in this example) come with a predefined ARCHIVE variant. This is most usefull option. If this option does not fit your need, you can also push the create Ad Hoc Report button and define your own variant.

Caution: with the ad hoc variant select your fields with care, since the analysis will count all combinations of fields you select. Never select table key fields

Results of TAANA are visible after the TAANA batch job is finished.

TAANA result

By running the proper TAANA analysis for a large functional table you get insight into the distribution per year, company code, plant, document type etc. This will help you also estimate the benefits of archiving a specific object.

For TAANA improvement on dynamic subfields, please check this blog.

If you run on HANA, you can also use SE16H for the table analysis.

From analysis to action

For the technical clean up read the special blog on this topic.

SAP data volume management via SAP solution manager

SAP is offering option to report on data volume management via SAP solution manager directly or as a subsection in the EWA. Experience so far with this: too long in setup, too buggy. The methods described above are much, much faster and you get insight into a matter of hours. The DVM setup will take you hours to do and days/weeks to wait for results….

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